Frequently Asked Questions - Reference Letter

Purpose

To prove each work experience claim and to validate that the applicant meets program requirements

Document requirements for Work experience

• The personalized document checklist in applicants’ online account prompts the applicant with an upload field for each work experience declared.
• At the completeness check, the processing office determines only whether the required documents are included. The validity or fraudulence of the information is assessed only if and when the application is placed into processing.

The following documents are required for each declared work experience.

• should be an official document printed on company letterhead (must include the applicant’s name, the company’s contact information [address, telephone number and email address], and the name, title and signature of the immediate supervisor or personnel officer at the company),
• should indicate all positions held while employed at the company and must include the following details: job title, duties and responsibilities, job status (if current job), dates worked for the company, number of work hours per week and annual salary plus benefits
• if the applicant is self-employed, articles of incorporation or other evidence of business ownership, evidence of self-employment income and documentation from third-party individuals indicating the service provided along with payment details (self-declared main duties or affidavits are not acceptable proof of self-employed work experience).

If the work experience is in Canada, proof may include copies of T4 tax information slips and notices of assessment issued by the Canada Revenue Agency (the time period for these documents should reflect the work experience timeframe [e.g., work experience from 2006 to 2008 requires only documents from those calendar years]).

Reference Letter Format

Date:

To Whom it May Concern

This is to certify that Mr. (Name) is currently working for in (Company Name) (Location, Country).

The following are the specifics of his job:

• Designation
• Date of Joining
• Employee ID
• Type of Employment (Full time/permanent/part-time)
• Hours of Work/Week
• Department
• Reporting Manager
• Annual Salary

If you have any questions, please feel free to contact us.

• For (Company Name)
• Signature of the Referee
• Name & Designation of the Referee
• Contact No. and Email of the Referee